Free Payment Reminder Email Templates

Copy these professional email templates to chase late payments without feeling awkward. Replace the placeholders and send.

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Stage 1

Friendly First Reminder

On due date

Subject: Friendly reminder: Invoice #{invoice_number} due today

Hi {client_name},

Just a quick heads up that Invoice #{invoice_number} for {amount} is due today.

If you've already sent the payment, please disregard this message!

If you have any questions about the invoice, feel free to reach out.

Best regards,
{your_name}

Stage 2

Firm Follow-Up

3 days overdue

Subject: Payment overdue: Invoice #{invoice_number}

Hi {client_name},

We haven't received payment for Invoice #{invoice_number} ({amount}) which was due on {due_date}. The invoice is now 3 days overdue.

Please arrange payment at your earliest convenience. If there are any issues with the invoice, let us know immediately.

Thank you,
{your_name}

Stage 3

Final Notice

7 days overdue

Subject: URGENT: Final notice for Invoice #{invoice_number}

Hi {client_name},

This is a final notice. Invoice #{invoice_number} for {amount} is now one week overdue.

Please ensure payment is made within the next 48 hours to avoid any further action. If you're experiencing difficulties, contact us immediately to discuss payment options.

Regards,
{your_name}

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